Just like moving home, moving office can be a stressful time. There are so many things to remember along with those last minute hitches, not to mention trying to ensure that it is business as usual for your customers.
Here is a checklist of some of the most important things to consider when relocating your business premises:
- Firstly, if you rent your current offices, check the terms of your existing office lease regarding the process of serving notice and length of notice period you are required to give the landlord.
- Research good removals companies, office design consultancies, IT specialists and solicitors. Selecting the right companies to work with will help ensure your move goes smoothly. It is always wise to get recommendations and references.
- Plan every stage of your office move. Make a list of everything you need to do and everyone you need to inform.
- Make an inventory. Decide what furniture and equipment you will take to the new premises and what new items you need to source. Maybe you will decide on a complete fit out of your new offices?
- Plan the layout of your office, including where each department and individual will be located. Involve and engage your employees in the discussions where possible and feedback their needs and concerns in teams, so you can address sensitive issues early on.
- Remember that timing is everything. Plan the timing for your move carefully. Avoid moving at the busiest time of the year for your business.
- Be clear on the IT needs of each team or area in the new office with your IT team and the timescales involved in getting staff up and running.
- Notify your customers, suppliers and utility companies of your move and your new contact details.
- Don’t forget to change your stationary and update your website along with any online listings or directories to reflect your new contact details.
- Lastly, an office move can be expensive, so you will need to agree a budget for the move. If you don’t want to compromise your cash flow, you may wish to consider leasing as a way to finance the fit out of your new office space. From planning and design to interior finishes and furniture, a lease agreement can provide a flexible and tax efficient.